OHS REPS @ WORK

Most of us use perfumes, scents, deodorants... but for those with allergies or multiple chemical sensitivity, the chemicals in these products can cause problems such as irritation or an allergic reaction.

Fragrances can enter the body through inhalation, ingestion or absorption through the skin. One of the first signs of irritation from - or an allergic reaction to - a fragrance can be a skin rash after using a perfume, cream or lotion. This is a clear warning sign that something is not right.

Scents can affect not only the person wearing the fragrance, but anyone who comes into contact with them. Depending on how sensitive they are, the sensitive person might experience symptoms such as nausea, dizziness, headache, itchy skin, hives, itchy eyes and nose, runny nose, wheezing, coughing, difficulty breathing, sore throat, asthma or asthma-like symptoms, and strange tastes in the mouth.

This can be a very real and serious issue in a workplace: remember, the employer has a duty of care to provide and maintain for employees, as far as is reasonably practicable, a working environment that is safe and without risks to health. One of the best ways to prevent such a reaction is to avoid exposure to fragrances. Obviously, this can be very difficult to achieve in a workplace, but introducing a workplace ‘scent-free’ policy should be considered when fragrance chemicals are suspected to be affecting someone's health.

The Canadian Lung Association and the Canadian Centre for Occupational Health and Safety (CCOHS) have suggestions for scent-free policies as an option for workplaces and public places.

What does the law say?

Neither the OHS Act nor the regulations specifically address this matter.  While there are regulations on hazardous substances, perfumes and scents are not classified as hazardous. Under Section 21 of the OHS Act, the employer has a duty to "provide and maintain for employees so far as reasonably practicable .... a working environment that is safe and without risk to health."  So, if there are employees who are suffering symptoms as a result of exposure to perfumes and scents, at the very least the issue must be considered by the employer.

There may be some practicable things that could be done at the workplace to minimise the effect of perfumes and scents on employees.

Some things that could be done in your workplace – to discuss at the OHS Committee

• Encourage all employees to use scent-free products.
• Purchase scent-free products for use in the workplace.
• Identify the exact source of the problem, and reduce emissions from building materials, cleaning products and other sources of fragrances if possible.
• Keep detergents and soaps in sealed containers or a cupboard with a door that completely closes. The room they are stored ideally should be ventilated directly to the outside, although this may not be practical. It is best just to use scent-free products.
• Post a "Scent-free building" sign at your work as a reminder (the Lung Association has one available for download [pdf])

More information

• The health effects of fragrances from the Canadian Lung Association
• From the CCOHS – How to set up a Scent-Free Policy for the Workplace
• More about fragrance sensitivity from iVillage Total Health

(this is based from material from The Health and Safety Report from CCOHS)